AR Periodic Processes Version

Periodic Processes

Accounts Receivable allows you to perform the following activities on a periodic basis:

End of Day

Use this function to execute several tasks that need to be performed when your organization closes its business transactions for the day. This function:

• Resets the dunning stage for customers that have sent payments and increments the dunning stage for customers already at a particular dunning level.
• Creates system values for all current customer balances.
• Updates the end-of-month balances (e.g., *202510OCT) and DSO, if applicable (i.e., when end-of-day crosses over a month).
• Generates the Daily Management Summary report.
• Executes the *SYSTEM aging profile to age all customer invoices.

Generate Period Balances

At period end, you can:

• Create End of Period Aging Balances
• Create End of Period Days of Sales Outstanding and Average Days To Pay Totals.

Match Debit/Credit Transactions

This function reviews all the customers with a zero AR balance that have open items and finds any matching debit and credit amounts, based on your selection criteria.
The function then automatically closes the transactions that match in full.

Invoice Cancellation

This function matches regular invoices with invoice credit memos to clear both of the transactions at one time.
If the function finds the same information for the following fields of an invoice and invoice credit memo, then the function creates a match and zeros out the transactions:

• Invoice number equals the credit memo's reference number
• Customer
• Organization
• Invoice total

Mass Write-off

This function selects the invoices to be written off through a variety of selection parameters.

Generate Finance Charges

Use this function to review all outstanding invoices and determine if any finance charges should be applied.
AR can generate a single finance charge per invoice or based upon a past due balance. The application will create a new open item with any applicable finance charge(s).

Start Dunning

This function determines which customers have past due invoices and generates dunning letters for the customers based on the customer's dunning stage and risk code.